Smart project management information systems (SPMIS) for engineering projects - project performance monitoring & reporting

Abstract

Engineering projects are becoming increasingly complex as projects get larger and as technology improves. Greater competition worldwide has meant that projects are delivered quicker and cheaper. This necessitates sophisticated Project Management Information System (PMIS) technologies to be adopted to improve efficiency and quality on projects. PMIS data and reports can be used to better understand the risk exposure, resource utilisation, profitability, and scheduling of a project. It also informs strategic project decisions and performance monitoring and reporting. Unfortunately, project data is often fragmented and embedded in different systems. This paper investigates several commercially available PMIS, to understand and compare the functionality of these systems. A qualitative study using semi-structured interviews was conducted with purposively selected project systems experts at twelve project-based organisations. Thematic analysis revealed what functions PMIS fulfils, how these systems are integrated and how they facilitate project monitoring and reporting. Moreover, a novel model for the basic architecture of a ‘Smart’ Project Management Information System (SPMIS) is proposed, which would facilitate software integration and intelligence based on identified industry needs and requirements. The model addresses the shortcomings of existing models by combining models and incorporating system intelligence i.e. the automation of certain project management activities.